Jario extends the
reach of existing document management environments to include
all machines and devices. Even disconnected Jario will track
events and synch to your central server.
In essence therefore,
most justifications made to purchase a document management
system apply to Jario as our objectives match those of the
central system.
The added value
is clear, we will at least double the effectives of a document
management environment as there are at least the same number
of documents outside the system as those currently being controlled.
How is this achieved?
Jario is a 2-Step
product:
Step
One
Jario’s Document
Radar builds a map of all file activity on all devices and
relates this activity to each user.
Step
Two
You configure Jario
to enforce the policies you want it too. Jario’s ALERT
OR ASSERT engine is now policy aware.
The combination of knowing the who, where and what happened
to every document and the ALERT or ASSERT engine is unique
to Jario.
Example benefits include:
- Ensuring documents are retained and deleted appropriately.
- Stopping insiders removing data from corporate controlled
environments (from instant messenger to USB storage drives)
- Enforcing data protection issues and in the case of HIPAA
style legislation, enforcing Chinese walls.
As an IT manager
you will have already selected products to deal with issues
like this but are frustrated by users subverting the system.
Jario shows users individually exactly what they have done
- right and wrong. In some instances Jario will simply stop
inaccurate behavior, in others it will Alert the user to check.
There is of course
a more serious side to user behavior aside from simply being
adverse to change. Some users are actively seeking to abuse
their access for malicious or personal profit reasons.
Ernst and Young
reported in 2003 that 85%, or $65 billion in corporate fraud
involving data, is conducted by insiders. Jario’s document
radar not only knows the who, where and what happened too
data, it spots anomalies and then alerts or asserts you and
your systems to take action.
Technical
Position
It is currently
the sole responsibility and ultimately at the sole discretion
of individuals to upload files from their PC to the network.
People make mistakes, people forget, and people often seek
to avoid process for lazy and sadly, for more subversive reasons.
Diagram:
Current Gap in Reporting
As you no-doubt
currently track or are able to interrogate email activity,
web use activity and network application usage, you will appreciate
the legal, productivity, security and compliance advantages
to managing and linking individual PC use to your team’s
computer use.
Jario will provide
this necessary management link between PC application use
and the network.
Diagram:
Jario's Solution
Compliance and version
control software are typically cumbersome or disliked by users
because they are viewed as “big brother watching”
or require effort on their part. Jario is different on both
counts as it requires ZERO user effort or training to operate
fully and more importantly offers staff an obvious and reputation
saving advantage.
As users have a
positive reason to endorse Jario, the application of it is
smoother but the data it provides to management is crucial
for long and short term IPR and reputation protection.
