Companies
are reacting to litigation threats, corporate governance scandals
and data theft problems by issuing policy documents. Jario
will let people get on with their work rather than force them
to spend more and more time worrying and checking their actions
against these documents.
How
does Jario achieve this?
Step
One
Jario’s Document
Radar™ monitors file activity by user on all company
machines. This data forms a file activity map that enables
step 2.
Step
Two
Jario is configured
by you to know what is acceptable and what is not –
Jario becomes policy aware.
As an example your policies may be:
- No documents to be transferred via instant messenger or
peer-to-peer technology.
- No secure or confidential documents to be saved to external
or mobile media.
- No documents pertaining to a certain client or business
activity should be deleted prior to a compliance assessment.
There are many possible
and necessary regulations, but for users they are time consuming
and awkward to comply with. Equally for you as a manager,
these policies are very difficult to enforce until you are
made aware of a breach, which is clearly too late.
With Jario’s combination of the Document Radar and policy
awareness, Jario is able to carry out ALERT
or ASSERT behavior.
For example:
Jario can simply
block file deletion in situations where documents must be
retained. This is policy ASSERTION.
Jario can direct
users to the latest version of a document for instance: When
issuing a standard note to a client, a user is alerted to
the fact the centrally managed, standard terms and conditions
of trade document has changed. They are then able to copy
down the latest version and send the new file – mistake
avoided. This is a policy ALERT.
In both instances
an error that could have led to litigation has been avoided
and the user didn’t have to know about the policy or
apply it themselves.
People can do their
jobs, policy managers can ensure compliance issues are dealt
with automatically. The right balance is struck.
