You
are managing a business in the knowledge economy. This means
your organization is living in data. Due to the dramatic increase
in litigation based on Electronic Evidence Discovery or EED,
this ocean of data is now a central liability as well as a
central asset. Combined with changes in corporate governance
legislation and various other policy changes, this liability
is a here and now reality for many firms in the media today.
The solution your
firm has deployed to counter these threats will revolve around
some from of document management system, policy or workflow
product. The problem is these systems are only aware of a
minority portion of the data. Every PC, laptop, PDA, storage
device and even home computer stores vast quantities of your
data. It is these “personal” devices that litigators
and malicious insiders target.
PC’s breed
personal chaos, they allow users to work in an uncontrolled
environment which results in:
- Policy breaches
- Institutionalized data theft when employees leave.
- Confidentially breaches, your own and your clients’
data.
- Law breaking, from SOX, to HIPPA, to data protection breaches.
In their 2003 report
on global IT security, Ernst and Young concluded that 85%
of all IT based theft and wrongdoing was conducted by insiders.
This loss amounted to $65 billion in 2002.
You have already
installed software that monitors internet abuse and email
abuse. Now Jario offers you the same level of control over
everyday desktop level computing in applications like Microsoft
Office.
Jario Defined:
Jario is a 2-Step
product:
Step
One
Jario’s Document
Radar builds a map of all file activity on all devices and
relates this activity to each user.
Step
Two
You configure Jario
to enforce the policies you want it too. Jario’s ALERT
OR ASSERT engine is now policy aware.
The combination of knowing the who, where and what happened
to every document and the ALERT or ASSERT engine is unique
to Jario.
The Benefits to your business.
Policy Examples
that Jario can ASSERT:
- Global retention of all documents required by federal
law.
- Global deletion of all documents no longer required.
- Stopping all confidential or secure files being saved
to removable storage media.
- Stopping any files being transferred by non corporate
channels such as instant messenger or webbased personal
email.
ASSERTING these policies will defend your firm against aggressive
Electronic Evidence Discovery, help you comply with federal
regulation, and allow appropriate and efficient document disclosure
when necessary.
Policy examples Jario can ALERT users to:
- Version control: for example, a user can be alerted to
the fact a firms standard terms and conditions document
has been updated prior to them shipping a document they
have created locally.
- Workflow control: Users can be alerted to the fact that
a supervisor has not viewed a document, therefore alerting
them not to take further action until this has been completed.
Alerting users stops mistakes happening without interfering
with people’s productivity. People don’t have
to constantly refer back to policy documents to check their
actions are appropriate. They do their job, Jario keeps them
right.
You wouldn’t
question the need to monitor your employee’s internet
use, you won’t regret monitoring and guiding their desktop
use.
